Body
Issue/Question
- Why is default pay sometimes different from the encumbrance amount in FIS?
- I sent paperwork for a change for an employee but the default pay does not show anything or shows the wrong default pay. Why?
- When doesn't the default pay reflect step increases or any mass pay increases?
- How will Sabbatical Pay appear when looking at default pay?
- How will employees being paid on the 9-12-month option appear when looking at default pay?
- An employee shows up on a wrong index for a past month in default pay even though the index was corrected for that month in PYAHOUR and it posted to FIS correctly? What happened?
Environment
- Oregon State University
- Grant Reporting System (GRS)
- FIS
- NYIJOBS
Explanation
This article addresses known issues relating to default pay and discrepancies of its values in the system.
Resolution
Why is default pay sometimes different from the encumbrance amount in FIS?
Default pay is not the same as an encumbrance. Some differences between default pat and encumbrances are:
- Default pay is calculated daily, so any change to it will show up the day after the change. In contrast, encumbrances are calculated monthly, so any change to an encumbrance will not show up until the month after the change.
- In addition, the encumbrance process often uses the first day of the next month to start encumbering, while the default pay process uses the actual personnel effective date. Because of this, you may see some differences between default pay amounts and encumbrance amounts for employees whose job begins mid-month. This can really be apparent for those employees who begin work on September 16. Their encumbrances posted in FIS may not include the time period between September 16 and October 1.
Another nuance to be aware of is that partial month calculations are based on the number of working days in the month. For example, in a year when September has 20 work days and the period of September 16 - 30 has 10 work days, the default pay would be 50% of the monthly pay. However, in a year when September has 21 work days and the period of September 16 - 30 has 11 work days, the default pay would be 52.38% of the monthly pay. This can result in the projected pay for the year appearing to be higher than the employee's annual salary rate.
I sent paperwork for a change for an employee but the default pay does not show anything or shows the wrong default pay. Why?
Default pay can only be loaded based on what has been entered into Banner. If the information you are looking for is not there, either it was not in Banner as of the time the warehouse loaded, or it could be due to a data entry error. Look in NYIJOBS to see if the changes you requested have been entered.
Inputting paperwork for the current month takes priority over future-dated actions. Future-dated actions are input as soon as possible after that, however system limitations restrict data entry to about two weeks per month.
When doesn't the default pay reflect step increases or any mass pay increases?
Pay increases are generally entered by payroll at the beginning of the month in which they became effective. They will not show up as default pay until that month.
How will Sabbatical Pay appear when looking at default pay?
Sabbatical pay is on the employee position with an "11" suffix, unless the employee has also signed up for the 9-12-month option. In these cases, it will display on the "00" suffix. In both cases, it should display with a 10123 account code.
How will employees being paid on the 9-12-month option appear when looking at default pay?
The pay is charged to departments across the same 9 month period that the appointment covers, so those are the months where default pay will be projected.
An employee shows up on a wrong index for a past month in default pay even though the index was corrected for that month in PYAHOUR and it posted to FIS correctly? What happened?
Past months should be ignored. The Default Pay Object is not a record of actual gross wages paid in prior months. The default pay looks at the job record (viewable in NYIJOBS) that was in effect for the month in question. When you change a job, you can't back date the effective date of the record before the first day of the current month. Therefore, the default can't be changed for periods prior to the current month.
Assistance
For assistance, contact the UIT Data Team