MS Teams - Manage Teams Outlook Add-in Features

Issue/Question

• How do I send a Teams meeting invite from Outlook?
• Teams meeting information shows up on all of my meetings; how do I turn this off?

Environment

• Oregon State University
• Microsoft Teams 

Explanation

The Teams add-in for Outlook allows you to schedule a meeting from Outlook and include Teams meeting information.

Resolution

Install Teams Desktop App

Install the Teams desktop app to get the Teams Outlook add-in. If you already have the Teams desktop app but the Teams Outlook add-in is missing, see: https://docs.microsoft.com/en-us/microsoftteams/teams-add-in-for-outlook#troubleshooting

Schedule a Teams Meeting in Outlook

1. In Outlook, select the Calendar
2. Click "New Teams Meeting"
   -or-
   click "New Meeting" and then click "Teams Meeting" to add Teams meeting information to the invite

Schedule a Teams Meeting in Outlook on the Web

1. In Outlook on the Web, select the Calendar
2. Select "New Event"
3. Add attendees
4. Near the room setting, make sure the toggle next to "Teams meeting" is turned on
5. Note: Teams meeting information will be added to the invitation when you send it

Disable Automatic Addition of Teams Information on New Meetings in Outlook

1. In Outlook, select File->Options
2. Select Calendar
3. Under Calendar Options, un-check the setting "Add online meeting to all meetings"
4. Click OK to save

Note: if disabling the teams meeting link this way does not work, please try upgrading to a newer version of Outlook. There is a known issue for versions of Outlook older than 16.0.14701.20124.

Disable Automatic Addition of Teams Information on New Meetings in Outlook on the Web

1. In Outlook on the Web, select Settings->View all Outlook Settings
2. Select Calendar->Events and invitations
3. Un-check the option "Add online meeting to all meetings"
4. Click Save

Assistance

For assistance, contact the Service Desk.