Zoom - Schedule Meeting on others Behalf - Scheduling Privilege

This KB includes steps on assigning scheduling privilege as well as steps to scheduling a Zoom meeting for someone else.

Issue/Question

• How do I schedule a Zoom Meeting on someone's behalf?
• How do I schedule a Zoom Meeting for someone else?
• How do I schedule a Zoom Meeting with an alternate host?
• How do I schedule a Zoom Meeting for my Boss/Manager/Co-worker/Dean/Colleague?
• I need to schedule a Zoom Meeting but have someone else start/host and run it.
• I need to schedule a Zoom Meeting for someone else.

Environment

• Oregon State University
  • Faculty/Staff
  • Students
• Windows 7, 8, 8.1, 10
• Mac
• Zoom Users

Cause

You can assign a person or multiple people to schedule meetings on your behalf.  In your Zoom profile and select Meeting Settings. The option to add the email address of those who can schedule meetings on your behalf will be available under Schedule Privilege.  People who can schedule on your behalf can also act as an alternate host for your meeting.  

Resolution

Method 1 - How to Set Scheduling Privilege

https://support.zoom.us/hc/en-us/articles/201362803-What-is-Scheduling-Privilege-#setuser

1. Login to Zoom at zoom.oregonstate.edu
2. Select Settings (under "Personal") on the left side of your screen. 
3. Under Other, select Add next to Assign scheduling privilege to.
4. Enter one or more email addresses (use User's ONID@oregonstate.edu format - user must have SIGNED INTO OSU Zoom at least once prior) in the window, separated with a comma.
5. Click Save.

Note:

• If the user was assigned successfully, they will appear under Assign Scheduling Privilege to.
• If scheduling privilege cannot be assigned because the user is not on your account or is not a Pro user, you will receive an error message.

Method 2 - Schedule for Another User

https://support.zoom.us/hc/en-us/articles/201362803-What-is-Scheduling-Privilege-#schedulefor

The user given scheduling privilege will need to logout of the Zoom client and login again for the scheduling privilege option to appear.

1. Open your Zoom client or zoom.oregonstate.edu and sign in to Zoom.
2. Click on the Schedule icon. (This will open the scheduler window.)
3. Click Advanced Options.
4. Check Schedule For.
5. Choose the user you want to Schedule For from the dropdown menu.
6. Click Schedule to finish, and open up the calendar you have selected.

For assistance, contact the IS Service Desk.