Zoom - Schedule a Meeting using Microsoft Outlook Plug-in

This KB includes information on the Zoom Microsoft Outlook Plug in. Included is how to schedule a Outlook Meeting with Zoom, adding Zoom to an existing Outlook event, and information on the Outlook Plug in.

Issue/Question

• How do I schedule a Zoom Meeting in Microsoft Outlook?
• How do I schedule a Zoom Meeting using Microsoft Outlook?
• Can I schedule a Zoom Meeting in Outlook?
• How do I add Zoom to my Outlook Calendar event/meeting?
• Can I add Zoom to my Outlook Calendar event/meeting?
• My Zoom Plugin Icon is missing.
• Where is the Zoom Plugin Icon?
• I can't find the Zoom Plugin Icon.

Environment

• Oregon State University
  • Faculty/Staff
  • Students
• Windows 8, 8.1, 10
• Zoom Users

Cause

The Zoom Microsoft Outlook Plugin is designed to make scheduling a meeting in Microsoft Outlook quick and convenient. The plugin allows you to schedule and start instant Zoom meetings, as well as make existing meeting events Zoom meetings. The Outlook Plugin can also sync free/busy times to the Zoom Client based on your Outlook Calendar events (PC only, requires version 3.5 or higher - download the latest version).

Note: User must download and install "Zoom Plugin for Microsoft Outlook" - https://zoom.us/download Install requires Administrative Access on the computer. For assistance, contact the IS Service Desk.

Resolution

Method 1 - Schedule a Meeting

https://support.zoom.us/hc/en-us/articles/200881399-Microsoft-Outlook-Plugin-Desktop-#h_f5ec29e2-9a26-4724-84de-f0d05ff461d4

1. Open Microsoft Outlook
2. Click the Schedule A Meeting button.
3. Select your desired settings for scheduling a meeting.
4. Click Continue.
   The calendar invitation will automatically generate with the Zoom meeting information.

Note: You can cancel the Zoom meeting or change the settings of the Zoom meeting in the calendar invitation by selecting the corresponding buttons in the menu

Method 2 - Making Outlook Event a Zoom Meeting (Add Zoom to Outlook Meeting)

https://support.zoom.us/hc/en-us/articles/200881399-Microsoft-Outlook-Plugin-Desktop-#h_fd598921-9df2-47ec-8580-fe0d19e47b74

1. Open an existing calendar event in Outlook.
2. Click the Schedule A Meeting button.
3. Select your desired settings for scheduling a meeting. See the Scheduling a Meetingsection for more details.
4. Click Continue.
5. The invitation will now automatically fill in with the details.
6. Click Save & Close.

Method 3 - Missing Zoom Plugin Icon

https://support.zoom.us/hc/en-us/articles/200881399-Microsoft-Outlook-Plugin-Desktop-#h_0c07b58b-4578-4078-b21d-28370c691209

If you do not see the Schedule a meeting icon in the menu ribbon, open your Outlook options.

1. Select Disabled Items.
2. Choose the Zoom Outlook plug-in
3. Select Enable.
4. Select the Com Add-ins
5. Check the Zoom Outlook plugin box.

For assistance, contact the IS Service Desk.