Zoom - Configure Exchange or Google Calendar Integration Setting

This KB includes steps on configuring the Exchange or Google Calendar Integration with Zoom. This allows meeting to appear in your Desktop Client "Meetings" and/or Upcoming Meetings view.

Issue/Question

• Can I configure Zoom and Exchange calendar integration?
• Can I configure Zoom and Google calendar integration?
• How do I setup Zoom with Exchange?
• How do I setup Zoom with Google calendar?

Environment

• Oregon State University
  • Faculty/Staff
  • Students
• Windows 7, 8, 8.1, 10
• Mac
• Mobile Device - iOS/Mac
• Zoom Users
• Microsoft Exchange Calendar or Google Calendar Users

Cause

Calendar integration allows the current day Zoom meetings on your calendar (if they include a join link) to appear under meetings on the Zoom desktop client with a convenient Join button.

This is different than the Zoom Outlook add-in, in that the add-in is designed to manage scheduling within the Outlook web and desktop apps. The add-in allows you to easily add a Zoom meeting to any new or existing calendar event.

Resolution

Configuring Zoom Calendar Integration with O365 / Exchange Online

https://support.zoom.us/hc/en-us/articles/360000488243-Desktop-Client-Calendar-and-Contacts-Integration

1. Login to http://zoom.oregonstate.edu
2. Click "Profile" (from the menu on the left)
3. Scroll down to Calendar Integration and if not already turned on, turn on by clicking the switch on the right
4.  If currently configured, click "Delete" (If "Delete" isn't showing, skip to step 5)
   
5. A pop-up window will appear, click "Delete"
   
6. You should automatically see the Profile page again, click "Connect a Calendar and Contact Service"
   
7. A pop-up window will appear, click "Office 365"
   
8. The window will expand. Ensure "Allow Zoom to get calendar event" and "Allow Zoom to sync contacts" is checked
9. Click "Next"
   
10. For the EWS URL, it should automatically populate. If not, enter https://outlook.office365.com/EWS/Exchange.asmx
11. Click "Authorize" and you will be redirected to sign-in to O365
    
12. If it appears, select your name and ensure it's showing your email as ONIDusername@oregonstate.edu. Otherwise, click "Use another account"
    
13. You will be redirected to Microsoft Federation Services - Enter your OSU Username/Password and click "Sign in"
    
14. The page will change to "Permissions requested" - Click "Accept"
    
15. You will automatically redirect back to the Zoom Profile page where you can ensure your email shows along with the option to Reauthorize or Delete
16. You can also ensure it worked properly by checking Meetings in the Zoom desktop application.

 

Method 2 - Configuring Zoom Calendar Integration with Google

https://support.zoom.us/hc/en-us/articles/360000488243-Desktop-Client-Calendar-Integration#h_a7c76e68-d83c-4412-89c5-59ae8473a3d7

1. Login to http://zoom.oregonstate.edu
2. Click Settings (under Personal) from the left side of the screen
3. Scroll down to Calendar Integration and turn on by clicking the switch on the right side of the screen.
4. Select Add a Calendar Service. - A pop-up window will appear.
5. Click Google Calendar.
6. If you are logged into multiple Google accounts, click the one you would like to integrate.
7. Click Allow to provide Zoom access to your Google calendar.
8. The Settings page in the Zoom web portal will now show your integrated calendar.

 

For assistance, contact the Service Desk.