Gmail - Personal Archive Copy

Explanation:

You will want to make sure that you have a copy of all of your ONID emails before leaving the university. Once your ONID account is deactivated these emails will no longer be accessible.

If you download emails, they will have to be imported into an email client such as Thunderbird. Mac Mail, or Netscape; Microsoft Outlook does not support this file format. If you wish to use Outlook with your Google Apps for OSU archived email, you will have to download an application to convert the file format from .mbox to .pst. These emails can also be imported directly into a personal Gmail account.

Requirements:

  • Have an ONID Gmail account
  • Have a connection to the Internet

Steps:

  1. Go to ONID Gmail
  2. In your inbox, click the 'gear' in the upper right corner
  3. On the drop down menu from the gear, click Settings
  4. In the new window, you'll be presented the General settings page. You need to go to Forwarding and POP/IMAPtab.
  5. Click Enable POP for all mail.
  6. Press Save Changes down below.
  7. Go to Sign-in & Security for your ONID account 
  8. Make sure two step verification is turned on
  9. Click on app passwords and generate a new password for an 'other' device. 
  10. Name the new device OregonstatePOP
  11. Copy the app password, you will need this to import your mail.
  12. Go to the Google Mail for the personal account you wish to import the mail to.
  13. In your inbox, click the 'gear' in the upper right corner
  14. On the drop down menu from the gear, click Settings
  15. In the new window, you'll be presented the General settings page. You need to go to Accounts and Import tab.
  16. In the new tab, you will want to click Import mail and contacts to the side of Import mail and contacts:
  17. Go through the steps and fill out the information using your full ONID Gmail address and the app password from step K. If you receive a prompt asking for POP server information: POP username is your ONID email address, POP server is pop.gmail.com, and Port is 995.

That's it! Then up to two days later, all your mail will be migrated over.

For assistance, contact the IS Service Desk.

Details

Article ID: 45878
Created
Fri 1/5/18 3:14 PM
Modified
Mon 11/26/18 9:07 AM