Outlook Web App - Start Publishing Calendars

Issue/Question

How do I publish a Exchange calendar on the Outlook Web Application?

Environment

  • Oregon State
    • Employee
      • Windows
        • Outlook Web Application

Cause

Network Engineering has enabled a new feature on the Exchange servers that gives individuals the ability to publish their calendar online. This can be useful if you have a need for individuals on campus, off campus, or even people outside of the university to view your calendar. Before sharing your calendar in this manner, especially if you opt to display full details of the appointments, it is a good idea to verify you will not be sharing sensitive personal information or other confidential information.

Resolution

  1. Click the Calendar tab
  2. Right click on the calendar you want to publish and choose Share then Publish This Calendar to Internet
  3. The following dialog window will pop up:
  4. Under Publishing Detail, select how much information you want to share:
    - Availability Only: Shares only free/busy information
    - Limited Details: Shows the subject of the appointment
    - Full Details: Shows all appointment information
  5. Under Publish my calendar, select the amount of the calendar you would like to display using the before and after today dropdown options.
  6. Under Access level, select either Restricted or Public. The recommended option is Restricted (this prevents the calendar from being searchable on the internet and only individuals who have been provided a link to the calendar will be able to access it.
  7. Once you verify that the settings are the way you’d like them, click Start Publishing and your calendar will be published.
  8. At this point, if you selected Restricted for the Access level to can send the generated link in the 'Link for viewing calendar in a Web browser' section to anyone you wish to view your calendar. If you selected Public you can send the generated link in the 'Link for viewing calendar in a Web browser' section to anyone you wish to view your calendar or they can do a search for it on the web.

For assistance, contact the IS Service Desk.

Details

Article ID: 46001
Created
Tue 1/9/18 10:25 AM
Modified
Wed 10/24/18 3:32 PM