Outlook on Windows - Publishing Calendars

Issue/Question

How do I publish a Exchange calendar on Outlook for Windows?

Environment

  • Oregon State
    • Employee
      • Windows
        • Outlook

Cause

Network Engineering has enabled a new feature on the Exchange servers that gives individuals the ability to publish their calendar online. This can be useful if you have a need for individuals on campus, off campus, or even people outside of the university to view your calendar. Before sharing your calendar in this manner, especially if you opt to display full details of the appointments, it is a good idea to verify you will not be sharing sensitive personal information or other confidential information.

Resolution

  1. Open Outlook and click the Calendar tab
  2. With the Home tab (#1) displaying, click Publish Online (#2)
  3. Under Publish Online, click Publish This Calendar
  4. Once you click on Publish This Calendar, a prompt will pop up asking you to log into the Outlook Web Application (OWA). Once you log in there, the following window will appear:
  5. Under Publishing Detail, select how much information you want to share:
    - Availability Only: Shares only free/busy information
    - Limited Details: Shows the subject of meetings
    - Full Details: Shows all information
  6. Under Publish my calendar, select the length of time to publish for how far back in the past and how far in the future.
  7. Under Access level, we recommend you choose Restricted. This prevents people on the Internet searching for your calendar and only those people who know the URL link will have access.
  8. Once you verify that the settings are the way you’d like them, click the Start Publishing option in the bottom right hand corner of the dialog window and your calendar will be published.
  9. At this point, if you selected Public for the Access level to can send the generated link to anyone you wish to view your calendar.

For assistance, contact the IS Service Desk.

Details

Article ID: 46004
Created
Tue 1/9/18 10:50 AM
Modified
Wed 10/24/18 3:32 PM