Zoom - Secure a Meeting by Allowing Only Authenticated Users to Join

Issue/Question

• Can I secure a Zoom meeting so that only people from OSU can join?
• How do I ensure everyone that joins my meeting has the correct name listed?
• Can I force my participants to use their OSU recorded name when joining?

Environment

• Oregon State University
• Faculty/Staff
• Students
• Zoom Hosts
• Zoom Users

Cause/Explanation

There are two steps to ensure that only users logged in with the email used to invite them (in this case an oregonstate.edu email) can join, you can set your meeting to only allow authenticated users. This also means that their credentials and display name will be those tied to their OSU account so it's easy to identify who they are for grading purposes.

If a participant tries to join the meeting and is not logged into Zoom with their ONID email, they will receive one a message saying "This meeting is for authorized attendees only" 

Resolution

Step 1 - Enable in Settings

1. Log in at zoom.oregonstate.edu
2. Click Settings (from the menu on left)
3. Scroll down until you find "Only authenticated users can join meetings"
4. Click the grey button on the right to enabled it. It will turn blue and automatically save)
   

Step 2 - Select Option when Scheduling

This setting can be turned on/off per meeting and can be selected when scheduling in Zoom or Canvas.

1. Click Meetings (from the menu on left)
2. Enter your Meeting details and scroll down to Meeting Options
3. Check the box next to "Only authenticated users can join" and ensure the drop-down menu shows "Sign in to Zoom with specified domain"
   
    
4. Click Save

For assistance, contact the IS Service Desk.