Zoom - Add a Passcode to an Existing Zoom Meeting

Issue/Question

  • Can I add a passcode to a meeting I already scheduled?
  • How do I add a passcode to a existing meeting?
  • How do I use the Zoom website/desktop app/Outlook add-in to add a passcode to my meeting?

Environment

  • Oregon State University
  • Faculty/Staff
  • Students
  • Zoom Hosts

Cause/Explanation

Starting September 10, 2020 - all Zoom meetings will be required to have a Passcode enabled to ensure safer, more secure meetings. Whether you are adding a passcode to an existing meeting or scheduling a new meeting, the passcode will be encrypted and embedded into the join link that you'll shared with participants. If adding a passcode to an existing meeting, you will need to resend your participants the new link, OR send the newly added passcode.

In addition to the required passcode security setting, you may still choose to enable the waiting room for any of your meetings.

NOTE: If you do not add a passcode to a existing meeting, meetings taking place after September 10 will automatically have a passcode added to your meeting. You will be required to send the updated link/passcode to all participants at the start of your meeting.

Resolution

Zoom Website - Add a Passcode to an Existing Meeting

  1. Open a browser and log in to zoom.oregonstate.edu
  2. Click "Meetings" and then place your cursor over the title of your meeting title, then click "Edit"

     
  3. Scroll down to the "Security" section, check the box next to "Passcode" and enter a passcode

     
  4. Scroll to the bottom of the page and click "Save"

     
  5. Resend your meeting invitation with the updated link.
    Note: The meeting ID will remain the same and the passcode will be encrypted and embedded into the new link. If someone uses the old link it will still work, but users will be required to manually enter the newly added passcode.

 

 

Desktop App - Add a Passcode to an Existing Meeting

  1. Open the Zoom desktop application and click the "Meetings" tab
  2. Click the "..." button next to your scheduled meeting

     
  3. Click "Edit" from the drop down menu

     
  4. Locate the "Security" section and check the box next to "Passcode"
  5. Enter a passcode (can be letters and/or numbers)
  6. Click "Save"

     
  7. Resend your meeting invitation with the updated link.
    Note: The meeting ID will remain the same and the passcode will be encrypted and embedded into the new link.

 

 

Outlook Add-in - Add a Passcode to an Existing Meeting

  1. Open your Outlook calendar and navigate to the date/time of your meeting
  2. Double-Click your scheduled Zoom meeting to open it

     
  3. In the appointment/meeting window, click the Zoom "Change Settings" button

     
  4. A pop-up window will appear, locate the "Meeting Password" section
  5. Check the box next to "Require meeting password" and enter a passcode (can be letters and/or numbers) 
  6. Click "Continue"

     
  7. Visually check to make sure the link in the body of the message has been updated and includes your meeting ID followed by "?pwd=..........."
     Note: The link has your passcode embedded in it so that users who click the link to join do not have to enter it. Below your link is the passcode, just in case you or your participants need it.
  8. Click "Send Update" to send the updated invite/link to your participants.

For assistance, contact the Service Desk.

Details

Article ID: 115042
Created
Fri 8/28/20 2:51 PM
Modified
Fri 8/28/20 4:13 PM