MS Bookings - Required FERPA Compliance Update

Issue/Question

  • How do I complete the required FERPA compliance update to my Bookings Calendar?
  • How do I edit the Customer data usage consent option on my Bookings Calendar?
  • How do I make my Bookings Calendar FERPA compliant?

Environment

  • Oregon State University
  • Employees
  • Microsoft Bookings

Explanation

MS Bookings needs to be FERPA compliant. When students book their appointments, they can use any email address, but should be using their ONID email account if they have one. This KB article explains how to use the Customer data usage consent feature of MS Bookings to comply with FERPA requirements.

Resolution

  1. Sign in to the Microsoft Bookings webpage
  2. From the Bookings webpage, select the "Booking Page" tab on the left-side menu, here you will see the "Customer data usage consent" area
  3. Check the box next to "Show a personal data collection and usage consent toggle along with a message on my booking page" so a check mark appears, and enter the data collection and usage terms "OSU students are expected to provide their OSU email addresses when booking advising appointments. If you do not provide your OSU email address  - for example, if you are a prospective student -- you consent to OSU sending advising appointment reminders to the email address you provide above."
  4. Click the blue "Save and publish" button at the top of the page
  5. Open your published Bookings page to confirm your changes were saved correctly. You will see the check box and the text you added before the "Book" button.

Assistance

View a video tutorial here.

For assistance, contact the Service Desk.

 

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