MS Teams - Integrate Box in Teams

Issue/Question

• How do I integrate Box in Microsoft Teams?

Environment

• Oregon State University
• MS Teams
• Box

Explanation

We do not currently have the Box app enabled in Teams.

However, it is possible to add a Box folder to a Team or private channel as a cloud storage option.

As an alternative, use SharePoint Online to store files for a team. Each Team has a SharePoint Online site. When files are shared within a Team chat, they are automatically stored in the SharePoint site for that team. For details, see: Microsoft 365 - Introduction to OneDrive, Teams and SharePoint

Resolution

Method 1: Use SharePoint Online

Teams is integrated with SharePoint by default. Files uploaded to a team chat are automatically stored in the team's SharePoint site.

To access files for a Team, select the "Files" tab. From the Files menu:

• Select "New" to create a new folder.
• Select "Upload" to upload files.
• Select "Open in SharePoint" to view files in the SharePoint site. 
  • Note: if the SharePoint option is not displayed, select the ellipsis first.
    

Method 2: Add Box Folder as Cloud Storage

Note: This method has the limitation that subfolders will not be displayed in Teams - each folder has to be added individually.

1. In a Team, select the "Files" tab
   
2. Select "+ Add Cloud storage"
   
3. Select Box
4. On the Login screen:
   1. select "Use Single Sign On (SSO)"
   2. Enter your username@oregonstate.edu
   3. Click "Authorize"
   4. Enter your username and password on the Oregon State University login screen
5. Click "Grant access to Box"
6. Select a Box folder and click "Add folder"
   

To remove a folder added in this way:

1. Right-click on the folder and select "Delete"
2. Select "Confirm"
3. Note that this does not delete the folder in Box

Assistance

For assistance, contact the Service Desk.