Microsoft 365 - OneDrive versus Teams and SharePoint

Tags Office365

Issue/Question

  • When should I use OneDrive, SharePoint or Teams for file storage and collaboration?

Environment

  • Oregon State University
  • Office 365

Explanation

OneDrive and SharePoint Online offer many similar features. Both applications allow you to share files with other people, but SharePoint has more collaboration and integration features. 

When a team is created in Microsoft Teams, a corresponding group and SharePoint site are created for that team. Private channels in Teams also have their own Microsoft 365 group and SharePoint site. Files that are shared within teams are stored in the matching SharePoint site and permissions within the site match the Teams membership.

In general, you will want to use OneDrive to store your own files, and use Teams/SharePoint for collaboration with a project team or within a unit.

In addition, OneDrive content is associated with a user account and is automatically removed when the user account is removed. Content stored in Teams/SharePoint persists even if the individual user accounts are removed.

 

OneDrive versus SharePoint Online Feature Overview

  OneDrive Teams + SharePoint
Store files online and access them
from anywhere using the web or mobile apps
Sync files to your device
Share files with specific people
Publish documents for view and download
by anyone
Data persists after the user account is
removed
Storage limits 1 TB per user 25TB per Team/Site Collection

 

Additional Information

For more information about OneDrive and SharePoint Online, see:

 

Access OneDrive or SharePoint Online

To access OneDrive or SharePoint Online, visit: http://oregonstate.edu/office365

 

For assistance, contact the Service Desk.

Details

Article ID: 108205
Created
Wed 5/20/20 2:32 PM
Modified
Wed 5/20/20 4:35 PM