Body
Issue/Question
- How do I schedule a meeting in a conference room using the Room Finder?
- How do I use the room lists?
Environment
- Oregon State University
- Exchange Email
- Outlook
Resolution
- Open Outlook.
- Open the Calendar View.
- Click on "New Meeting".
- Locate the "Room Finder" sidebar. If the Room Finder sidebar does not appear, select the "Room Finder" button to the right of the Location box.
- Click the dropdown menu under "Show a room list:" and select the building that you want to host a meeting in.
- The "Choose an available room:" list will populate based on the building selected. Choose an available room.
- Below the list of rooms is a list of "Suggested times:" to further filter to rooms based on availability and your meeting duration.
- You can also view free/busy for a room by selecting the "Scheduling Assistant."
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Note: the Room Finder menu is listed in the New Meeting window, but not in the New Appointment window. When scheduling a meeting, select New Meeting in the calendar instead of New Appointment.
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A list of building name abbreviations can be found here: https://oregonstate.box.com/v/IAM-Building-Names
Assistance
For assistance, contact the Service Desk.