Exchange Email - MyAnalytics

Issue/Question

Environment

  • Oregon State University
  • Employee, Student, or Associates using the Microsoft Outlook in our Office 365 environment. 

Resolution

What is MyAnalytics

MyAnalytics is a service within the OSU Office 365 environment leveraging data from Outlook usage patterns designed to show you how you spend your time and who you spend it with.  It presents in the following ways.  MyAnalytics can help participants strengthen their work relationships, have more time to focus on important work, and improve their work-life balance. MyAnalytics does this by showing users insights about their work habits. It derives these insights from Office 365 data about emails, meetings, calls, and chats. For more information, see Why use MyAnalytics?

MyAnalytics elements - As a user, learn about the ways that MyAnalytics presents you with insights and how you can use these to make good decisions.

  • MyAnalytics dashboard - See how you spent your time over the past month, productivity insights about your work patterns, helpful suggestions for improvement, and information about your network, top collaborators, and collaboration activities.
  • Insights Outlook add-in - The Insights add-in for Outlook presents you with activity cards based on your recent work experience with options to respond or follow up on based on the activity.
  • Digests - Receive a weekly digest that gives you highlights about your previous week.
  • Inline suggestions in Outlook - Contextual, data driven recommendations to improve your work patterns.

The most visible and commonly user identifiable question is the weekly email from "MyAnalytics | Collaboration Edition" where Collaboration may be replaced with Network, Wellbeing, or Focus.

Who can see MyAnalytics data?

More information can be found the the MyAnalytics Privacy Guide.  Key points are as follows: 

  • MyAnalytics is not designed to enable evaluation, tracking, automated decision-making, profiling, or monitoring.

  • MyAnalytics does not give employees access to new personally-identifiable information on other coworkers. 

  • MyAnalytics data is processed and stored in the employee’s Exchange Online mailbox.

  • MyAnalytics supports General Data Protection Regulation (GDPR) compliance.

To opt out of MyAnalytics

Detailed instructions can be found here: https://docs.microsoft.com/en-us/workplace-analytics/myanalytics/use/opt-out-of-mya 

  1. Open your Office 365 dashboard.

  2. Select the Settings (gear) icon in the top right.

    MyAnalytics settings

  3. Under MyAnalytics, select Settings.

  4. For MyAnalytics, change the setting to Off.

    Slider off

Assistance

Contact the Service Desk.

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