Google - Personal Archive Copy


You should download a copy of the documents you want to keep, because once your ONID account gets deactivated, you will no longer be able to access them. You can do this by creating a Google Archive.  Please be aware that they can possibly take days to complete, if you are trying to create an archive of your entire account.

You'll want to make sure you change the owner of the document before you leave the University. If you don't, nobody will be able to access these documents once your ONID account gets deactivated. For information on how to do this, please click here.


  • Have an ONID Google account
  • Have a connection to the Internet


  1. Go to
    Make sure you are signed in with your ONID Gmail Account
  2. Click Create an archive
  3. Select which items you want to download. Please note that the more items you select, the longer it will take to create the archive.  You can do this by selecting and de-selecting the check boxes on the left-hand side of each Google product.
  4. Edit any download preferences you have, such as file types to download from your Drive or which Mail filters you would like to keep. These options can be found by clicking the blue Edit button to the right of each Google product that you've selected to include in the archive.
  5. Make sure you've clicked the blue Done button on each category you've edited, and then click CREATE ARCHIVE
  6. Wait to receive an email - Google will notify you when this archive has been created
  7. Please be aware that once an archive is created, it expires within a week. That means that you have 1 week to download it before you will have to create a new archive.  This archive can only be downloaded 5 times, according to Google policy. 

For more information please click here.

For assistance, contact the IS Service Desk.

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Article ID: 45877
Fri 1/5/18 3:04 PM
Thu 5/28/20 4:23 PM