Outlook on Windows - Setting Online Archive Policy

Issue/Question

  • How do I archive items in Outlook?

Environment

  • Employee, Associate or Student Employee
  • Exchange Account
  • Windows
  • Outlook

Resolution

Note: The archival process takes place overnight and will move any emails that meet the policy threshold to the online archive each night.  Folders will be automatically created in the online archive as needed.

Warning: Do not set an archive policy at the top of the mailbox (where it usually says First.Last@oregonstate.edu). Doing so can cause calendar events to be archived.

  1. Open Outlook
  2. Browse to the folder(s) you would like to archive
  3. Right-click on a folder you would like to have automatically archive 
  4. Select Properties 
  5. Select the Policy tab 
  6. Click the drop down menu below Online Archive 
  7. Select the amount of time to keep emails in the folder; The 6 months option is frequently used
  8. Click OK
  9. Repeat steps 2-8 for any additional folders you would like to have archived

 

For assistance, contact the IS Service Desk.

Details

Article ID: 52176
Created
Wed 4/18/18 4:07 PM
Modified
Tue 8/27/19 4:57 PM