Office 365 - Personal Archive Copy


  • How do I save a copy of my data on Office 365 before I leave OSU?


  • Student
  • Office 365


When you leave the university, your ONID account is deactivated and then deleted. When the account is deactivated, you lose access to your files on Office 365. When the account is deleted, your Office 365 files are permanently deleted.

Follow the steps below to save a copy of your files from Office 365 before leaving the university.


If you have files stored up in your OneDrive, you’re going to need to download them locally to your computer. To do this, we will need OneDrive for Business.

For Windows users: OneDrive for Business comes with your Office 365 download.
For Mac users: You will need to download the OneDrive for Business Mac Sync client (external link).

To sync your files:

  1. Log in to Office 365 at
  2. Click on the OneDrive icon (if you don’t see it, you may have to click on the blue menu button in the upper left)
  3. Navigate to the folder you'd like to sync to your computer
  4. Click Sync at the top of the page, and launch the OneDrive for Business application if prompted

Your files will now begin syncing with your OneDrive for Business folder.

For Windows users: This folder can usually be found in C:\Users\(yourPCname).
For Mac: You can find your OneDrive folder by clicking on the cloud icon in the upper right hand corner and selecting “Open OneDrive for Business folder.”

This sync may take a while, depending on your internet connection and how many files you had stored up in the cloud. Once your files have all completed downloading, you can copy them to a different folder anywhere on your local or external drive.

For assistance, contact the IS Service Desk.


Article ID: 67564
Wed 11/21/18 2:28 PM
Fri 8/28/20 7:56 AM