Outlook on Mac - Adding an Additional Exchange Calendar

Issue/Question

  • How do I add an additional Exchange calendar in Outlook for Mac 2016?
  • Why am I seeing the error "Outlook cannot open the folder. You do not have permission to open this folder." when trying to open a shared calendar on Outlook for Mac?

Environment

  • Oregon State University
  • Exchange Email
  • Mac
  • Outlook for Mac 2019, Outlook for Mac

Explanation

You can use Outlook for Mac 2016 to access a calendar that another person has shared with you.

Note: The person sharing the calendar needs to grant you at least Reviewer access. If you only have "Limited Details" or "Free/Busy access" you will not be able to open the calendar on a Mac.

If the calendar owner does not want to grant Reviewer access, you can use Outlook Web App to view the calendar instead.

Resolution

Method 1 - Add a Calendar with Reviewer Access

  1. Open Outlook for Mac
  2. Click on the Calendar view Calendar menu option is highlighted.
  3. Click on “Open Shared Calendar” in the ribbon near the top of the Outlook screen
  4. Using the “Open Calendar” window, search for the name of the calendar that you wish to open Shows the "Open Calendar" window with the search box.
  5. Click on the calendar from the list and choose “Open”
  6. In the calendar view, ensure that the calendar is checked Shows the calendar view with the newly added calendar highlighted.
  7. You have successfully added the calendar to Outlook

 

Method 2 - Use Outlook Web App

See: Outlook Web App - Adding Additional Exchange Calendars

 

For assistance, contact the Service Desk.

Details

Article ID: 73528
Created
Mon 3/11/19 10:18 AM
Modified
Tue 10/27/20 9:57 AM