Outlook on Mac - Adding an Additional Exchange Calendar

Issue/Question

  • How do I add an additional Exchange calendar in Outlook for Mac?
  • Why am I seeing the error "Outlook cannot open the folder. You do not have permission to open this folder." when trying to open a shared calendar on Outlook for Mac?

Environment

  • Oregon State University
  • Exchange Email
  • Mac
  • Outlook for Mac

Explanation

You can use Outlook for Mac to access a calendar that another person has shared with you.

Note: For older versions of Outlook for Mac, calendar sharing does not work with "Limited Details" or "Free/Busy" only access. In older Outlook for Mac versions, a minimum of Reviewer access was required.

The recommended solution is to upgrade to the latest version of Outlook for Mac. If you are on an older version of macOS, you may not be able to upgrade to the latest version of Outlook for Mac. In that case, you can ask the calendar owner to grant Reviewer access, or use Outlook on the Web instead.

Resolution

Add a Calendar

  1. Open Outlook for Mac
  2. Click on the Calendar view Calendar menu option is highlighted.
  3. Click on “Open Shared Calendar” in the ribbon near the top of the Outlook screen
  4. Using the “Open Calendar” window, search for the name of the calendar that you wish to open Shows the "Open Calendar" window with the search box.
  5. Click on the calendar from the list and choose “Open”
  6. In the calendar view, ensure that the calendar is checked Shows the calendar view with the newly added calendar highlighted.
  7. You have successfully added the calendar to Outlook

Assistance

For assistance, contact the Service Desk.

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