MS Teams - Integrate Box in Teams

Issue/Question

  • How do I integrate Box in Microsoft Teams?

Environment

  • Oregon State University
  • MS Teams
  • Box

Explanation

We do not currently have the Box app enabled in Teams.

However, it is possible to add a Box folder to a Team or private channel as a cloud storage option.

As an alternative, use SharePoint Online to store files for a team. Each Team has a SharePoint Online site. When files are shared within a Team chat, they are automatically stored in the SharePoint site for that team. For details, see: Microsoft 365 - Introduction to OneDrive, Teams and SharePoint

Resolution

Method 1: Use SharePoint Online

Teams is integrated with SharePoint by default. Files uploaded to a team chat are automatically stored in the team's SharePoint site.

To access files for a Team, select the "Files" tab. From the Files menu:

  • Select "New" to create a new folder.
  • Select "Upload" to upload files.
  • Select "Open in SharePoint" to view files in the SharePoint site. 
    • Note: if the SharePoint option is not displayed, select the ellipsis first.

 

Method 2: Add Box Folder as Cloud Storage

Note: This method has the limitation that subfolders will not be displayed in Teams - each folder has to be added individually.

  1. In a Team, select the "Files" tab
  2. Select "+ Add Cloud storage"
  3. Select Box
  4. On the Login screen:
    1. select "Use Single Sign On (SSO)"
    2. Enter your username@oregonstate.edu
    3. Click "Authorize"
    4. Enter your username and password on the Oregon State University login screen
  5. Click "Grant access to Box"
  6. Select a Box folder and click "Add folder"

To remove a folder added in this way:

  1. Right-click on the folder and select "Delete"
  2. Select "Confirm"
  3. Note that this does not delete the folder in Box

Assistance

For assistance, contact the Service Desk.

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