Guide: New Employee Checklist

Issue/Question

• What steps do we need to do for a newly hired employee?

Environment

• Oregon State University
• Employee, Student Employee, Associate, Sponsored Account

Resolution

Someone from the new employee's department (usually the office manager or supervisor, but it can be anyone) should fill out the following request forms before the person starts working. Note that UIT does not receive automatic notifications of new hires, and depends on the hiring department to provide that information.

Forms to fill out:

• Account and Exchange Email setup: Request a new account
  • Sponsorship: For a new account for someone who is not eligible for ONID (such as an intern or volunteer), Request a sponsored account instead.
  • Migrating: If an employee is moving from another position at OSU, please fill out the Active Directory Account Migration request instead.
• Phone: To request phone setup please contact Telecom using this form: Request new phone setup
• New computer: To request a recommendation and purchase of a new computer or computer components see: http://beav.es/cn-purchasing
• Software: To request licenses for specific software see: softwarelist.oregonstate.edu
• Office move: To request to have computer equipment moved to another office: CN - Schedule Office Move
• Banner access: Banner access requires training first. See details at: Request Access to OSU Administrative Systems (Banner Access Form)
  • CORE Access: For details about CORE access see: CORE - Access

In addition, the new hire will need to do the following things:

1. Finish the demographic form that is part of the new hire paperwork. Once this is completed and entered into Banner, an OSU ID is issued and an ONID account is created.
2. Activate their ONID account.
3. Update their preferred name, if applicable.
4. Set up voice mail greetings.
5. Work with IT to sign in to their new computer and Outlook email profile.
   • For new employees who are starting work remotely on an OSU Windows computer, see: Windows - First Time Login Remote
6. Complete mandatory employee trainings at: https://training.oregonstate.edu/

Assistance

For assistance, contact the Service Desk.