CORE - Data Update Schedule

Tags core data

Issue/Question

  • When is data updated in CORE?

Environment

  • Oregon State University
  • CORE

Resolution

A nightly process runs to updated all data in the CORE databases (ODS and DSDB) to reflect the current state of the data in the source it is coming from. This process usually runs from 6pm to 8am nightly. The update cycles for data coming from outside of ODS and DSDB will vary depending on the source system and the business practices of the OSU unit responsible for the system.

Banner

The system of record for OSU that ODS primary draws from is Banner. The main data areas in Banner are student, finance and HR data. There are some smaller areas of Banner too such as pay. The update cycles for the data in Banner vary based on the business practices of the organization responsible for the data. Check with the responsible groups on these practices:

  • Student data is managed by the Office of the Registrar
  • Finance data is managed by the Office of the Controller
  • HR data is managed by University Human Resources

CORE should reconcile back to Banner 24 hours after the data is updated or added to Banner. If you find that data is available in Banner but not CORE outside of this 24 hour window let IAR know. This could be a load issue that IAR needs to resolve.

Other Data Sources

ODS and DSDB draws from several other systems that are used to record university operating data such as the card swipe system. The update cycles for these systems will vary based on the system and the business processes of the groups responsible for maintaining them.

CORE should reconcile with these other systems 24 hours after the data is updated in the system. If you find that data is available in one of these systems, but not CORE outside of this 24 hour window let us know. This could be a load issue the technical team needs to look into.

Assistance

For assistance, Contact IAR.

Details

Article ID: 134249
Created
Wed 9/8/21 1:07 PM
Modified
Mon 10/18/21 4:00 PM