CORE - Custom Lists of OSU IDs and ONIDS

Tags core data

Issue/Question

  • Can I create a custom list of IDs or ONIDS in CORE?
  • What are the limitations on custom lists in CORE?
  • Does the custom user list have a limit of 1000's ID like other CORE reports?

Explanation

Users can create and use custom lists of OSU IDs and ONIDs to use in certain CORE reports:

  • STU2561
  • STU2562
  • STU2563
  • STU2564
  • STU2565
  • STU1002
  • STU1003

You can set an expiration date for a list and allow people in your home organization to view and use your list. A couple things to note when using lists:

  • The data type in the list must match the parameter you are using. For example, if you use a list of OSU IDs in an ONID parameter the report will not return anything.
  • The type of data in the list must be the same. You cannot create a list of ONIDs and IDs for example.
  • CORE reports can only take 1000 values at a time in a parameter. If your list has more than 1000 values in it, the report will not run.

Solution

Creating a new list:

  1. Select your name in the upper right hand corner of CORE
  2. Select "My Profile" from the drop down list
  3. On your profile, choose “New Custom List”
  4. Give the list a name and enter your values in your custom-list.
    1. Note: Enter each value on its own line. Do not enter a comma seperated list. CORE adds commas between the values based on line breaks. An easy way to do this is by copying and pasting the list from Excel.
    2. Note: If you select the check box for "Allow Home Org Access" then people in your home org can view the custom list. This is a good way to share a list with your team members if there is a need for people across your team to pull data on a set of students.
  5. Select "Save" to save your list

Once you’ve saved your list, you can view / edit as needed:

Assistance

For assistance, Contact the UIT Data Team.

 

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