ONID - How to Request a Username Change


ONID usernames are formed by using up to seven characters of the last name, one or more characters of the first name, and a number, if needed, to form a unique username. No other format is available.

ONID username changes may be requested for the following reasons:

  • Legal Name change due to marriage, divorce, etc.  Legal name change must be processed by HR or the Registrar prior to the change in ONID.  
  • Some specific circumstances that are reviewed on a case-by-case basis.  This includes cases of inappropriate usernames.

Please note:

  • If your legal name or name-in-use at OSU changes, you are not required to change your username.
  • If you change your legal name or name-in-use at OSU, your username will not automatically be changed; if you want to change it, you will need to put in a request (see below).
  • If you are an employee and want to change your first.last@oregonstate.edu email address, you should contact your local IT support organization. The username change process does not change first.last@oregonstate.edu email addresses.
  • If you are a student or employee and change your username, your username@oregonstate.edu email address will also change.
  • Changing a username can impact your ability to login to other systems or access data; see below for possible consequences before requesting a username change.


  • Have an ONID account
  • Have an approved reason for a username change



  1. For name changes, use the Biographical Changes Form on the Office of the Registrar's site to update your legal name or name-in-use in OSU's systems.
  2. Submit a ticket to the Service Desk using the Request an ONID User name change form to initiate an ONID username change.


  1. For name changes, complete the Name Change form on the OSCAR website.
    1. Check the Requested Action
    2. Fill out the first line, Your new name as it should appear in the OSU directory, and your OSU ID number
    3. Print and sign the form
    4. Send it your HR representative(s) in your business center.  If you do not know who to contact in your business center, use the Find My Business Center page to find the correct contact information 
  2. Submit a ticket to the Service Desk using the Request an ONID User name change form to initiate an ONID username change.


Possible Consequences:

  • Your ONID email address will change.  Email sent to your old ONID email address will be still be delivered to your mailbox, but you should provide your contacts with your new email address. When you send ONID email, your new email address will appear in the FROM field.
  • ONID services (ONID File Services, Personal Web Pages, ONID Web Database) can be changed while preserving your access. However, your Personal Web Page URL (http://people.oregonstate.edu/~username) will change, and shell scripts that contain your username or home directory path will need to be updated.
  • Access to some services will be temporarily disrupted while waiting for the username to be updated across all systems. These services include, but are not limited to, Canvas, EmpCenter, and Office365.  Most of these services will update to include your new username during the overnight hours.
  • Documents you have shared via links from Office365 may be broken because they contain your username in the sharing URL.  You will need to re-share those documents.
  • Transaction/activity-tracking histories tied to your former username in applications may not transfer to your new username.
  • Mobile devices and computers may need to be reconfigured to access email, Google Drive sync, OneDrive sync, local installs of Office ProPlus products, and other services.
  • Access to other applications may not transfer automatically, and you will need to request access for your new username from the application support organization.  This includes Drupal access.
  • If you have used your ONID Google account to login to non-OSU web sites, you may lose access to those web sites (your access may be based on your email address).  OSU cannot assist in resolving access issues for services not directly affiliated with OSU.
  • Previous ONID username ILL accounts are no longer accessible after a username change.  You will need to create a new InterLibrary Loan (ILL) account.  After your username change, contact the Library to merge your old and new ILL accounts.
  • Unforeseen or less common consequences may occur.
    • Syncing OneNote notebooks created with previous ONID username encounters errors.

For assistance, contact the IS Service Desk.


Article ID: 45772
Thu 1/4/18 9:58 AM
Tue 1/7/20 9:04 AM