Canvas: Roles and permissions

Overview

Canvas is Oregon State University's Learning Management System.

List of Roles

  • Teacher
  • TA
  • Canvas TA
  • Grader
  • Designer
  • Student
  • Observer
  • Leader (Canvas Studio sites only)

Role Permissions

  • The Teacher role has full access to all course content, settings and the gradebook. This role allows the user to copy the course content to another Canvas course.
  • The TA and CanvasTA roles have full access to all course content and the gradebook. They can modify most course settings, but they cannot publish a Canvas course. These roles allow the user to copy the course content to another Canvas course.
  • The Grader role has full access to the gradebook, but they cannot add, edit, or delete course content. This role allows the user to copy the course content to another Canvas course.
  • The Designer role can add/edit most course content. They do not have access to any FERPA-protected information, thus they do not have access to discussions or the gradebook. This role allows the user to copy the course content to another Canvas course.
  • The Student role allows for access to all published course content contingent on availability settings controlled by the instructor. A Student has access to their individual gradebook view. This role does NOT allow the user to copy the course content to another Canvas course.
  • The Observer role has read-only access to most published course content (they can view and download files, and view assignment and quiz descriptions). They do not have access to any FERPA-protected information, thus they do not have access to discussions or the gradebook. This role does NOT allow the user to copy the course content to another Canvas course.
  • The Leader role is only available in Canvas Studio sites and has all of the same permissions as a Teacher, and also has the ability to add people through a "+People" button on the Canvas course People page.

Assigning Roles in Canvas

For-Credit Courses

The assignment of TeacherTA, and Student roles in for-credit courses are controlled by information in Banner. An individual who has registered for a course will be assigned a Student role in the associated Canvas course. An individual who has been entered into Banner as an instructor with 0% responsibility will be assigned the TA role in Canvas. An individual who has been entered into Banner as an instructor with 1% responsibility will be given a Teacher role in Canvas, but will not have electronic student evaluations of teaching (eSETs) distributed for them at the end of the term. An individual who has been entered into Banner as an instructor with 2% or greater responsibility will be given a Teacher role in Canvas and will also have eSETs distributed for them at the end of the term.

"Add TA..." Tool

Any Teacher or Leader can use the "Add TA..." tool to assign an individual to a Canvas TA, Grader, Designer, or Observer role. An individual needs to have completed FERPA training and have it recorded in the Registrar's Office before they can be added as a Canvas TA or Grader through the "Add TA..." tool.

Studio Sites

Leader in a Canvas Studio site can assign any role to any individual in the Studio site through the "+People" button on the People page of the Studio site. There are a couple options for adding OSU individuals to a Studio site for owners of the Studio site. Additionally, it is possible to add non-OSU individuals to a Studio site.

Still have questions?

If you questions about this topic or related topics, please use one of the following methods to contact the Canvas team at Oregon State:

  • Add a comment/question to this article using the tools below the article
  • Send an email to Canvas@oregonstate.edu

Details

Article ID: 56571
Created
Tue 6/26/18 11:18 AM
Modified
Mon 6/6/22 2:05 PM

Related Articles (4)

Non-OSU individual creates account at is.oregonstate.edu/canvas using a personal account login; Non-OSU individual provides personal login email used to Studio site leader.
Add users with the +People button on the People page in the Canvas Studio site, or add users with the Modify tool in Account >> Profile >> My Studio Sites
Click Add TA... in course menu, search for individual to be added, select the correct role, select section(s). FERPA training required for CanvasTA and Grader roles.