Canvas: Add OSU individual(s) to a Canvas Sandbox site (formerly Studio site)_migrating

This article will be migrating to OSU ServiceNow. The new link, when enabled, will be

https://oregonstate.service-now.com/kb?id=kb_article_view&sysparm_article=KB0010593

Overview

Canvas is Oregon State University's Learning Management System. Individuals with active ONID credentials can be added to Canvas Sandbox site through one of two methods, the +People button on the People page or through the Sandbox site Modify tool.

OSU re-branded Sandbox sites in June 2024; prior to that they were known as Studio sites.

Add Users with +People Button

Any individual with the Leader role in a Sandbox site can use the +People button located on the People page of a Sandbox site to add individuals, up to 100 at a time, in any Canvas role. Individuals added through the +People button will be sent an invitation to join the Sandbox site and they must accept the invitation to fully participate. Steps for adding users through the +People button are listed here:

1. Click the People link on the Sandbox site’s left-side navigation menu
2. Click the "+ People" button in the upper right corner
3. Click the “Login ID” button
4. Enter the login ID in the following format: onid@oregonstate.edu
5. Select a Canvas role. Typically you will select either Teacher or Student for a Sandbox site
6. Click Next which will direct you to a verification screen
7. Click Done once you have verified the correct person/people have been selected

Canvas Guide: Ho do I add users to a course?

Add Users with Manage your Sandbox site option

Only the owner of a Sandbox site can use the Manage your Sandbox site option for a given Sandbox site. This tool can be used to bulk enroll large numbers of individuals as students to the Sandbox site. Individuals added through this option will NOT be sent an invitation to join the Sandbox site and do not need to accept the invitation. Steps for adding users with this option:

1. Prepare a CSV file with a single column of email addresses for the people you want to add to your Sandbox site. Do not include a column header.
2. Log into Canvas at http://canvas.oregonstate.edu
3. Click the Account button in the upper-left corner of the Canvas screen
4. Click the My Sandbox Sites link in the fly-out menu that appears
5. Click Manage your Sandbox sites
6. Click the Manage button to the left of Sandbox site you want to add people to
7. In the Bulk Add or Remove People box, click Choose File and select your CSV from step 1
8. Click Upload File
9. Review the information on the following page to check for any errors that may have occurred.

This process can take some time for very large files, and the session may time out during processing.  If that occurs, check the course enrollments to see if the action failed.  If so, return to the tool and try again, or contact support for further assistance.

Still have questions?

If you questions about this topic or related topics, please use one of the following methods to contact the Canvas team at Oregon State:

• Add a comment/question to this article using the tools below the article
• Send an email to Canvas@oregonstate.edu