Canvas: Add non-OSU individual(s) to a Canvas Sandbox site (formerly Studio site)_migrating

Non-OSU individual creates account at is.oregonstate.edu/canvas using a personal account login; Non-OSU individual provides personal login email used to Sandbox site leader.

This article will be migrating to OSU ServiceNow. The new link, when enabled, will be

https://oregonstate.service-now.com/kb?id=kb_article_view&sysparm_article=KB0010595

Overview

Canvas is Oregon State University's Learning Management System. OSU re-branded Sandbox sites in June 2024; prior to that they were known as Studio sites.

Adding a Canvas visitor (non-OSU indiviudal) to an OSU Canvas Sandbox site is a two-step process.

STEP 1

The visitor first needs to create a Canvas Visitor account.

To do this, the visitor should:

1. Navigate to the Canvas Visitor login page and agree to OSU's Acceptable Use Policy.
2. Select the personal account login option the visitor would like to use. The four options are: Google, Microsoft, Facebook, or LinkedIn.
   • If the visitor does not have one of these accounts, they will need to create one before proceeding.
3. Enter their personal account email address and password.
4. Agree to Canvas terms of service and click Submit.
5. Send the OSU Sandbox site leader the email address used in step 3.

For all future access to the Canvas Sandbox site, visitors log in through the Canvas Visitor login page and select the personal account they used originally.

STEP 2

A Canvas Sandbox site leader needs to add the visitor to the Canvas Sandbox site:

1. Log into Canvas and navigate to the appropriate Canvas Sandbox site.
2. Click on the People tab, and click the + People button.
3. Enter the email address provided by the visitor.
4. Select the appropriate role for the visitor and click Next > Add Users.

The visitor will receive an email notification inviting them to the Canvas Sandbox site. However, unless the visitor is already logged in through the Canvas Visitor login page, the links within any Canvas notification will direct them to the OSU ONID login page which the visitor cannot use to log in.

Still have questions?

If you questions about this topic or related topics, please use one of the following methods to contact the Canvas team at Oregon State:

• Add a comment/question to this article using the tools below the article
• Send an email to Canvas@oregonstate.edu