Zoom - Schedule a Meeting (Client, Web, Mobile)

Issue/Question

• How do I schedule a Zoom Meeting?
• How do I schedule a Zoom Meeting from Outlook?
• I need to schedule a Zoom Meeting.

Environment

• Oregon State University
  • Faculty/Staff
  • Students
• Windows 7, 8, 8.1, 10
• Mac
• Zoom Users

Explanation

Zoom offers multiple methods to schedule a meeting. As the meeting host, you have control of the options for your scheduled meetings.  Meetings can be scheduled from the Zoom desktop and mobile app, from a browser through OSU's Zoom web portal is.oregonstate.edu/zoom, or Outlook (plugin required).  Meetings can also be scheduled for someone else when scheduling permission has been granted. 

• Schedule from the Zoom desktop client or mobile app
• Schedule from the Zoom Web Portal
• Schedule from plugin (Chrome, Outlook, Firefox)
• Schedule for someone else

Schedule Recurring Zoom Meetings: https://support.zoom.us/hc/en-us/articles/214973206-Scheduling-Recurring-Meetings

Resolution

Method 1 - Zoom Client

https://support.zoom.us/hc/en-us/articles/201362413-How-Do-I-Schedule-Meetings-

1. Open your Zoom client and sign in to Zoom.
2. Click on the Schedule icon.(This will open the scheduler window.)
3. Select your meeting settings. Note that some of these options might not be available if they were disabled and locked to the off position at the account or group level.
4. Click Schedule to finish, and open the selected calendar service to add the meeting.
        If you are scheduling a recurring meeting, you will need to set the recurrence in your calendar service.

Method 2 - Web

https://support.zoom.us/hc/en-us/articles/201362413-How-Do-I-Schedule-Meetings-#collapseWeb

1. Sign in to the Zoom web portal at is.oregonstate.edu/zoom, and select Schedule A Meeting.
2. Select the meeting options.
        Note that some of these options might not be available if they were disabled and locked to the off position at the account or group level.
3. Click Save to finish.
        Once finished, you can either select a calendar option to add the scheduled meeting to your calendar or select Copy The Invitation to send out the invitation to your Zoom meeting. Selecting Copy The Invitation will open a new window where you can copy the meeting information to share with others.

For assistance, contact the IS Service Desk.